Where does our clients' data end up?

Wherever you want it. For ordinary office correspondence a European provider is perfectly fine. For anything covered by your professional secrecy, such as a client's payslips or private bank statements, we put a model on a machine in your own office so those documents never leave the building. We write down what runs where, so you can simply show it at a quality review.

Who is responsible if the model gets it wrong?

You are, which is why we build it so that you always sit in between. Nothing goes to a client or to the tax authorities without someone at your firm having seen it and signed off. What we prepare is a proposal with its source attached, so your handler can see in ten seconds where a figure came from instead of having to take it on trust.

AI automation for accountancy firms, alongside your own package

Friday, quarter to six. The VAT return can go out as soon as three clients hand in the costs they paid privately and one supplier finally sorts out his Peppol address. At that moment nobody in the office is doing the work a client actually pays you for.

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Afirmearnsonwhatitknows.Notonhuntingdownwhattheclientalreadysentyouhimselflastmonth.

What does Nivora Works do for an accountancy firm?

Nivora Works is a software and AI studio in Bruges working for accountancy firms in Flanders and the Netherlands. We take over one clearly bounded piece of office work, for instance tracking what is still missing per client before the quarterly VAT return due on the 25th, or knowing which files are stuck on a single certificate in October. We build it alongside what you already use: Exact Online, Yuki, Octopus, Adsolut, WinBooks or Silverfin keeps holding the file. Where professional secrecy demands it, the model runs on a machine inside your own office so payslips and identity details never leave the building.

We do not replace your package and we do not want to. Your files, your mandates and your history sit there, and a firm that switches packages in September with the personal tax returns on the clock does itself a harm no automation makes up for.

We start with one bounded piece, we let it run alongside your own way of working for two weeks, and only then do you decide what comes next. Not a platform for the office and not a project that starts with a three month analysis.

Where the time leaks away in this trade

Most of the work in a firm is not hard, it is fragmented. A client sends a photo of a fuel receipt by WhatsApp, another emails a pdf that fits nowhere, a third hands in nothing at all, and before a return can go out somebody has chased four things that already existed somewhere.

The knowledge sits in people's heads, not in the file. Someone who has been with you twenty years knows why that client's director account was corrected in 2021 and what was agreed with the inspector at the time. Put that person on the coast for a fortnight and a colleague starts from zero, ringing the client to ask things that have already been answered three times.

The peaks always land on top of each other. VAT on the 20th for monthly filers and the 25th for quarterly filers, the annual client listing on 31 March, the tax forms at the end of June, the filing of the annual accounts seven months after year end, and the personal tax returns that you, as an authorised agent, only really feel in September and October. On exactly those days nobody gets round to the advice a client pays you for.

How we work

Sit in first, build later

We spend a few days in the mailbox before anything gets built. We are not counting your hours, we are counting how often the same answer gets typed again: the same explanation about an advance tax payment, the same question about what does and does not go through the company. That count decides what goes first, and sometimes the honest answer is that you do not need us for it.

Your package stays your package

Exact Online, Octopus, Yuki, Adsolut, WinBooks or Silverfin keeps holding the file, with the mandates and the history in it. We put something beside it that reads what comes in and either writes the result back or puts it ready for approval. Your people keep working in the screen they have known for ten years, and no second place appears where things can quietly get stuck.

What is sensitive stays inside the walls

National register numbers, payslips, a client's private bank statements: that does not belong on a server on the other side of the world. In those cases we put a model on a machine in your own office so the documents never leave the building. Professional secrecy under the ITAA is not a detail you fix afterwards.

A calm workspace with a single screen, the way an AI system should feel to work alongside

What we can automate in an accountancy firm

Four examples out of this trade. One bounded piece of work each time, with someone on your side keeping the last word.

A plain desk with a chair and a potted plant in a bright modern office

VAT by the 25th

Monthly filers are on the 20th, quarterly filers on the 25th, and since 1 January 2026 the Belgian business to business purchase side largely arrives over Peppol. What is left over is precisely what does not: the client who never hands in the costs he paid privately, the supplier whose Peppol address is still not sorted, the fuel invoice in the company name that was never sent through. We line that up file by file and put the reminder email ready in the wording your firm always uses.

One fixed answer per recurring question, ready to paste into Outlook

Forms and certificates

In September and October half your returns are stuck on one missing item: a 281.10 form, a 281.20 for the company director, the pension savings certificate, the childcare certificate, the bank certificates or the lender's certificate for the mortgage. We track per file what has come in and what has not, and who needs to be called today before the filing deadline in the agents' portal runs out.

One sheet per file, with everything your colleague promised by email

Taking over a file

One sheet per client: where the file stands, what has been asked for and when, what was promised by email, and what has to happen this week. Made for the colleague who has to pick it up on Monday because your handler is on leave, and built from what is already in the file rather than from a handover form nobody fills in on a Friday afternoon.

Two desks facing each other in a modern office, one of them empty

Before he retires

Your most experienced handler knows why a correction was made in 2021 and what was agreed with the inspector at the time. That sits in old emails, in loose notes and in his head. We put it into something the office can actually search, with the document behind each answer, before the year he leaves rather than the week after.

Does this sound familiar?

If two or more of these land, there is almost certainly something to gain.

In March and October nobody in the office gets near advisory work
Your best account handler is the only one who really knows how that one file fits together
You retype figures out of a pdf that you sent out yourself a month earlier
The same reminder email gets written fresh for thirty clients

What we are not going to claim

We are not going to pretend nothing in your office is automated yet. CodaBox already delivers your bank statements and payroll entries, Clearfacts, Billtobox, Basecone and Dext already pull in the purchase invoices, Peppol has been bringing a growing share in structured form since 1 January 2026, and Exact Online, Yuki, Octopus, Adsolut, WinBooks, Silverfin and Twinfield each do their part. We are not there to replace any of that.

We are not going to say nobody else in this trade is working on AI. Clearfacts puts up booking proposals itself, Silverfin and Wolters Kluwer are building it into their reporting and filing products, and Microsoft 365 Copilot is already sitting in half the mailboxes in Flanders. If your answer is already in one of those, we will say so and stop.

And we are not going to quote a percentage or a payback period. We have no baseline measurement at your firm, so any figure we gave you up front would be invented. What we do instead is let one piece of work run alongside your own way of doing it for two weeks, so you can see for yourself what is left.

Stop worrying about AI

We weigh up what AI can genuinely do for a business like yours, cut through the noise, and keep you posted on what actually matters. You stay in the loop, without the hype.

Questions, answered

The things people usually want to know before they reach out.

No. Your files stay in Exact Online, Yuki, Octopus, Adsolut, WinBooks or Silverfin, with the mandates and the history in them. We read what comes in and either deliver the result there or put it ready for approval. A firm that switches packages in September, with the personal tax returns on the clock, does itself a harm that no amount of automation makes up for.

It shifts the pain, it does not remove it. Since 1 January 2026 invoicing between Belgian VAT registered businesses runs in structured form over Peppol, so a growing share of the purchase side already arrives cleanly. What is left is what never arrives structured: the client who does not hand in the costs he paid privately, the supplier whose Peppol address is still not sorted, the bank certificates, and the client emails asking something they also asked last month.

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Send us one busy morning

Take the emails and documents from a single busy morning, anonymised, exactly as they came in. We will prepare the files from them the way we would build it, and you put that next to what your own people did that morning.

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